When you have off-site workers, you need to make sure you take the risk steps to keep them comfortable. Doing so can increase productivity, efficiency, and morale to maximise your business success.
Whether your employees are meeting clients, working remotely, or visiting your other business offices, you can implement the following strategies to keep your team members happy and comfortable.
Ensure Your Workers Have Somewhere Comfortable to Stay During Long-Term Visits
If some of your staff members are working long-term in a remote location or heading on an extended business trip, you will need to provide appropriate places for them to stay. You could invest in field office rental containers or book hotel rooms that your staff members can stay in for the duration of their visits.
Make sure the accommodation you choose is comfortable, warm, and close to your staff’s working locations (or has a good transportation network so they can easily travel to their work sites).
Invest in Ergonomic Equipment
Ergonomic seating, desks, computer mice, and keyboards can help make your staff more comfortable while working off-site. They promote better posture and functional movement to reduce the risk of muscle aches and pains or repetitive strain injuries, particularly during long shifts.
Provide Transportation
If your off-site workers need to travel far for their visits or take extended trips to meet distant clients, you will need to ensure they have comfortable transportation. You can provide reimbursements for travel expenses so your staff members can decide on when and how they would like to travel around.
Alternatively, you can pre-book travel to each of your worker’s locations so all they need to do it turn up to the pickup location. An executive car service is a great choice for treating your workers to luxurious travel experiences and keeping them comfortable and satisfied when working off-site.
Ensure Your Off-Site Staff Get Regular Breaks
Encourage your staff to take regular breaks throughout long workdays to avoid stress, anxiety, and burnout, all of which could impact your employees’ ability to work efficiently. Stressed staff may not perform as well during off-site visits or business meetings, potentially leaving a negative impression on your clients.
Offer flexible scheduling if possible so your staff can choose when to host or attend meetings or which business sites to visit. Flexibility further reduces stress and anxiety, and promotes increased efficiency and job satisfaction.
Provide Adequate Training
If your off-site workers have very specific and unique tasks to complete during their visits, make sure you provide adequate training so they know exactly what they’re doing. Proper training ensures compliance with health, safety, and legal aspects of remote work, preventing accidents, injuries, and frustrations.
Training may come in the form of in-person sessions, online calls, or pre-recorded videos. Provide different sessions and videos for each aspect of remote working for specific instructions and guidance.
